Administrative Assistant

About the Role

Key Responsibilities

• Answer and route incoming phone calls and emails
• Schedule and coordinate meetings for department managers
• Maintain and update filing systems, both physical and digital
• Process incoming and outgoing mail and shipments
• Prepare basic reports and correspondence using Microsoft Office
• Order and track office supplies inventory
• Greet visitors and manage front desk sign-in procedures
• Assist with data entry into internal tracking systems

Requirements

• High school diploma or equivalent required
• Prior office or clerical experience preferred but not required
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines
• Comfortable using standard office equipment
• Reliable attendance and punctuality
• Ability to pass a background check

Benefits & Perks

• Weekly pay
• Temporary assignment with possible extension
• On-the-job training provided
• Access to Careerscape recruiter support throughout assignment
• Free online skills training courses
• Referral bonus program
• Convenient downtown San Jose location
• Opportunity to gain experience with a growing logistics company