Onboarding Specialist

About the Role

Key Responsibilities

• Coordinate and manage the end-to-end onboarding process for new hires
• Send onboarding documents, collect required paperwork, and ensure completion
• Schedule orientation sessions and onboarding meetings Serve as a point of contact for new hire questions and support
• Maintain accurate employee records and onboarding documentation
• Track onboarding progress, deadlines, and compliance requirements
• Coordinate with HR, recruiting, and hiring managers
• Assist with background checks, employment verification, and system setup
• Prepare onboarding materials, welcome guides, and internal resources
• Ensure a positive and professional onboarding experience
• Support process improvements for onboarding workflows
• Maintain confidentiality of employee information

Requirements

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree preferred, but not required
• 0–2 years of experience in HR, recruiting, administration, or customer service
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Comfortable using email, spreadsheets, and HR systems
• Ability to work independently in a remote environment
• Professional, friendly, and service-oriented mindset

Benefits & Perks

• Fully remote work flexibility within the United States
• Competitive entry-level compensation
• Medical, dental, and vision coverage options
• Paid time off, holidays, and sick leave
• 401(k) retirement plan options
• Paid onboarding and training
• Career growth into HR Coordinator, HR Generalist, People Operations, or Recruiting roles
• Supportive team environment with structured processes
• Opportunity to build experience in human resources and employee operations