Remote Administrative Services Coordinator

About the Role

Key Responsibilities

• Coordinate daily administrative operations and support multiple departments remotely
• Manage calendars, schedule meetings, and arrange virtual and in-person appointments
• Maintain accurate records, files, and databases using company systems
• Draft, proofread, and distribute internal and external correspondence
• Process incoming requests and route them to the appropriate team members
• Order and track office supplies and coordinate with vendors as needed
• Assist with onboarding new employees and preparing administrative paperwork
• Support basic budget tracking, invoicing, and expense report processing
• Prepare reports, presentations, and meeting materials as requested
• Track action items and follow up to ensure deadlines are met

Requirements

• High school diploma or equivalent required, associate or bachelor degree preferred
• Prior internship or administrative experience is a plus but not required
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace applications
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a remote environment
• Comfortable learning new software and administrative systems quickly
• Self-motivated with strong time management skills
• Professional demeanor and ability to handle confidential information

Benefits & Perks

• Medical, dental, and vision insurance
• 401k retirement plan with employer match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment and internet stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth and advancement pathways
• Collaborative and supportive team culture
• Paid parental leave