Onboarding Specialist

About the Role

Key Responsibilities

• Coordinate new hire onboarding processes from offer acceptance through first weeks
• Schedule onboarding sessions, training, and orientation meetings
• Prepare and manage onboarding documentation and employee records
• Communicate with new hires to ensure a smooth onboarding experience
• Track onboarding progress, tasks, and completion of required steps
• Support new hire system setup, access, and internal coordination
• Maintain accurate records in HR systems and onboarding trackers
• Assist with background checks, employment verification, and compliance tasks
• Respond to new hire questions or route them appropriately
• Collaborate with HR, IT, and hiring managers for onboarding readiness
• Help improve onboarding processes and employee experience
• Ensure confidentiality and compliance with company policies

Requirements

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree preferred (HR, business, or related field)
• 0–2 years of experience in HR, admin, customer service, or support roles
• Strong organizational and time management skills
• Clear written and verbal communication skills
• Attention to detail and ability to manage multiple tasks
• Basic computer skills (Microsoft Office, Google Workspace)
• Ability to handle confidential information professionally
• Comfortable working independently in a remote environment
• Professional, dependable, and people-focused mindset

Benefits & Perks

• Fully remote work flexibility within the United States
• Competitive entry-level compensation (above market range)
• Medical, dental, and vision coverage options
• Paid time off, holidays, and sick leave
• 401(k) retirement plan options
• Paid onboarding and HR training
• Career growth into HR Coordinator, HR Generalist, or People Operations roles
• Performance-based bonuses and advancement opportunities
• Supportive and structured team environment