Administrative Coordinator

About the Role

Key Responsibilities

• Manage calendars, scheduling, and meeting logistics for multiple team members
• Serve as the first point of contact for internal and external inquiries via phone and email
• Prepare, format, and proofread correspondence, reports, and presentations
• Maintain organized digital filing systems and ensure documents are up to date
• Coordinate travel arrangements and process expense reports
• Track project timelines and follow up on outstanding action items
• Assist with onboarding new employees and maintaining HR-related records
• Order office supplies and manage vendor communications
• Support the planning and execution of virtual meetings and company events
• Compile data and generate routine administrative reports

Requirements

• Associate degree or equivalent professional experience required
• 2 or more years of experience in an administrative or coordinator role
• Strong proficiency with Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• High attention to detail and strong organizational skills
• Experience with scheduling and project management tools such as Asana or Trello
• Ability to work independently and exercise sound judgment
• Comfortable working remotely with a reliable internet connection

Benefits & Perks

• Medical, dental, and vision insurance
• 401k with employer match
• Paid time off and paid holidays
• Remote-friendly stipend for home office setup
• Flexible work schedule
• Professional development and training opportunities
• Employee assistance program
• Paid parental leave
• Company-provided laptop and equipment
• Collaborative and supportive virtual team culture